Recorder of deeds


Recorder of deeds

Recorder of deeds refers to the government office tasked with maintaining a record of real estate ownership, as well as other deeds that provide persons other than the owner of a property with real rights over that property.

The office of the Recorder of deeds might also be known as the Registrar-General, "Register of Deeds", "Registrar of Deeds", "Registrar of Titles", "Deeds Registry", "Deeds Office", or "County Recorder", depending on the jurisdiction and custom in the area serviced by the recorder of deeds. In some U.S. states, the function of recorder of deeds is part of the county clerk's responsibilities.

The purpose of a recorder of deeds is providing a single location where information about real rights can be recorded and searched by interested parties. The principals of statutory, case and common law are given effect by the recorder of deeds, insofar as it relates to vested ownership in land and other real rights. Because estate in land can be held in so many complex ways, a single deeds registry provides some stability, even though it cannot "guarantee" those real rights.

The legal certainty provided by a title deed issued under the registration of the recorder of deeds is of great significance to all parties who hold, or wish to acquire rights in real property. Certainty of title is the basis for the investment of massive amounts of money in real estate development for residential, commercial, industrial and agricultural use each year. This is why the meticulous recording of registration information by the recorder of deeds is so important.

The recorder of deeds keeps record of real rights on paper, in the form of old land registers and paper copies of new registry entries, on computer, as well as on microfilm. Each document recorded against title to real estate can be examined and the portion of the bundle of rights that it includes can be determined. These records can assist interested parties in researching the history of land and the chain of title for any property and purpose.

Documents describing real rights that are regularly recorded by the recorder of deeds include deeds, mortgages, mechanics liens, releases and plats, among others. To allow full access to deeds recorded throughout the office history, several indexes are also maintained, which include grantor-grantee indexes, tract indexes, and plat maps.

outh Africa: deeds registry

The South African system of deeds registry is hailed by many as one of the best systems of title registration in the world. The South African Registrar of Deeds is responsible for the national system of deeds offices which, through a juristic foundation and long-standing practices and procedures, has the effect of “guaranteeing” title.

The Deeds Registries Act and Sectional Titles Act are applied to regulate the deeds registry system, and form the foundation of land registration in South Africa.

United States: recorders of deeds

In the U.S., most Recorders of Deeds are elected officials serving the area of a county or county equivalent territory.

In some states, the recorder of deeds may also act as a public posting place for documents that are not directly related to estates in land, such as corporate charters, military discharges, UCC records, applications for marriage licenses, and judgments.

Deeds in a few states of the U.S. are maintained under the Torrens title system or some limited implementation of it. (For example: Iowa, Minnesota, Massachusetts, Colorado, Hawaii, New York, North Carolina, Ohio and Washington.) Other U.S. states, on the other hand, maintain their deeds under Common law, typically, in chronological order with a grantor/grantee index.

ee also

*Cadastre
*Property law

Some Recorders/Registers of Deeds who became prominent in politics:
*Joseph Montgomery: Recorder of Deeds and Register of Wills, Dauphin County, Pennsylvania, 1785-94
*Samuel P. Morrill: Register of Deeds for Franklin County, Maine, 1857-67
*Hugh McLaughlin (politician), Register of Deeds for Kings County for three consecutive terms from 1861
*Frederick Douglass: Recorder of Deeds for the District of Columbia, 1881-86
*Charles E. Townsend: Register of Deeds for Jackson County, Michigan, 1886-97
*Blanche Kelso Bruce: Recorder of Deeds for the District of Columbia, 1891-93
*William S. Vare: Recorder of Deeds for Philadelphia, Pennsylvania, 1902-12
*Edward Boland: Register of Deeds for Hampden County, Massachusetts, 1941-52
*Carol Moseley Braun: Recorder of Deeds for Cook County, Illinois, 1988-92
*Jesse White: Recorder of Deeds for Cook County, Illinois, 1993-1999

External links

Recording process:
* [http://www.ilmechliens.com Illinois Mechanics Liens]
* [http://www.landaccess.com Landaccess Records Search for Illinois, Michigan, Missouri, New Jersey, New York, Ohio, Pennsylvania and South Carolina]

Directory:
* [http://www.realmarketing.com/county_recorders/county_recorders.htm Recorders of Deeds by State]
* [http://www.zanatec.com/home.html National County Recorders Directory]

Organizations:
* [http://www.pria.us/ Property Records Industry Association (PRIA)]
* [http://www.ksrods.org/ Kansas Register of Deeds Association]
* [http://ncinfo.iog.unc.edu/organizations/regdeeds/ North Carolina Association of Registers of Deeds]
* [http://www.wrdaonline.org/ Wisconsin Register of Deeds Association]
* [http://www.ohiorecorders.com/ Ohio Recorders' Association, OH]

Specific offices:
* [http://www.ccrd.info Cook County, IL]
* [http://www.columbusdeeds.com/ Columbus County, NC]
* [http://www.guilforddeeds.com Guilford County, NC]
* [http://deeds.hallcountyne.gov/ Hall County, NE]
* [http://www.andersondeeds.com Anderson County, TN] (first with online document viewing, 3/24/97)
* [http://register.shelby.tn.us Shelby County, TN]
* [http://www.wilsondeeds.com Wilson County, TN]
* [http://www.johnstonnc.com/registerofdeeds Johnston County, NC] (first electronic recording of a land record via eNotary under the newly approved North Carolina ERC rules)
* [http://www.co.delaware.oh.us/recorder Delaware County, OH]

Commercial Online Providers:
* [http://www.TitleSearcher.com TitleSearcher.com]

South Africa:
* [http://www.deeds.gov.za/ITSODeedsWebB/deedsweb/welcome.jsp DeedsWeb] is the Department of Land Affairs' official website for the supply of deeds registration information.
*Contact details for [http://www.realfact.net/South-African-Deeds-Offices.article00000164.html deeds offices] in South Africa can be found here.
*This report gives an overview of the foundations, performance, and goals of [http://land.pwv.gov.za/land_planning_info/deeds_registration1_copy(1).htm Deeds Registration in South Africa] .

Ukraine:
* [http://minjust.gov.ua All land and houses Records are at Ministry of Justice of Ukraine]


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Look at other dictionaries:

  • recorder — re·cord·er n 1: a judge of a municipal court 2: a public officer charged with making a record of writings or transactions (as conveyances) a recorder of deeds Merriam Webster’s Dictionary of Law. Merriam Webster. 1996 …   Law dictionary

  • recorder — [ri kôr′dər] n. [ME < Anglo Fr recordour] 1. a person who records; esp., an officer appointed or elected to keep records of deeds or other official papers 2. in some cities, a judge who has the same criminal jurisdiction as a police judge 3. a …   English World dictionary

  • recorder — L. Fr. 1. verb In Norman law, to recite or testify on recollection what had previously passed in court. This was the duty of the judges and other principal persons who presided at the placitum; thence called recordeurs. 2. recorder, noun. A… …   Black's law dictionary

  • registry of deeds — See: Register of Deeds Category: Real Estate & Rental Property → Buying a House Nolo’s Plain English Law Dictionary. Gerald N. Hill, Kathleen Thompson Hill. 2009 …   Law dictionary

  • County Recorder — may mean any of the following, in the context of a county: a recorder of deeds a recorder of wildlife This disambiguation page lists articles associated with the same title. If an internal link led yo …   Wikipedia

  • register of deeds — The name given in some states to the officer whose duty is to record deeds, mortgages, and other instruments affecting realty in the official books provided and kept for that purpose; also commonly called registrar or recorder of deeds …   Black's law dictionary

  • Register of Deeds — n. An officer responsible for recording property transactions in the public records. The Essential Law Dictionary. Sphinx Publishing, An imprint of Sourcebooks, Inc. Amy Hackney Blackwell. 2008. Register of Deeds …   Law dictionary

  • registrar of deeds — A term used in some states to describe the person in charge of recorded instruments affecting land title. Also commonly called a recorder or register (q.v.) …   Black's law dictionary

  • Bernard Stone — Bernard Bernie L. Stone (born November 24, 1927) is alderman of the 50th Ward in Chicago, Illinois. The 50th ward encompasses part of Chicago s North Side and includes the West Rogers Park neighborhood.OverviewBorn 1927, Stone is the oldest… …   Wikipedia

  • deed — 1 n 1: something done: act (1) my free act and deed 2: a written instrument by which a person transfers ownership of real property to another see also deliver …   Law dictionary


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